A. Call to Order and Welcome Introductions
Present were Joe McGee, Troy Purnell, Vince Miller, Vince Castelli,
Elaine Davidson and Valerie Sharp to record the minutes to the meeting.
There were 20 Homeowners that signed in.
B. Old Business:
1. 911 Emergency Phones: These phones are now required by law to
be inside the pool areas. Valerie inquired and found out the cost,
but is also looking into another company that might be able to do
this job.
2. Fountains: will be pulled out of the water next week. Troy told
of the need for the Phase 3 electrical unit for the front pond,
which we have a bid from Frick Electric.
3. Cluster Mailboxes: Troy asked Valerie to explain because she
got all the information. She contacted the United Postal Service
about the mailboxes. They are available to Assateague Pointe at
no cost to the community. The only requirement is a concrete pad
to be poured. Each homeowner will get a box with a key. If the homeowner
loses the key they are responsible for a $10.00 fee. Troy also wanted
a roof over the mailboxes for protection from the elements.
4. Drainage Areas- Most of the problems have been taken care of.
Report any drainage problems to Valerie at the front office.
5. ECC Fines: Fines are still in the attorney's office for final
approval.
6. Baby Pool Repair: To be completed by John Jarvis of Atlantic
Aquatech, Inc.
7. Cleaning Person- In the spring an ad will be placed to fill this
position.
C. New Business
1. Beautification Committee; Approval from the Board to purchase
50 pier post caps, lumber to install in the rec. center for storage
shelves, Blacktop for handicap access to the pier, Pool and pier
general repair items and maintenance around the community, have
Sears come and service the big screen TV and replace fluids and
take care of the scratched screen- Valerie will make the arrangements
.Two commercial Paddle-Boats, Ten- 9 foot umbrellas and 2-10ft.
umbrellas. There will be Home Beautification Plaques made. Carl
Thompson and Ray Howard submitted these to the board.
2. By-Law Committee- will consist of Linda Thompson-Lot#108, Cathy
Ortel-Lot#338, Ed Brunno-Lot#274, Al Taylor-Lots 41, 179, 214, 391.
Bob Couglin-Lot# 52, 217. Al Taylor is the Chairperson and would
like any suggestions referred to him by E-Mail or Faxed. His E-Mail
is smoothi107@joimail.com and his Fax is 410-255-5247.
3. Budget Committee - will consist of Mike Tebin-Lot#14, Joyce Hudson-Lot#184,
Elaine Galeone-Lot#447, William Lewallen-Lot#66-Chairperson, and
Andy Lapinski-Lot#408.
4. Pool Committee: Lucille Smith -Lot#145, Linda Gladfelter -Lot#82,
we need 3 more volunteers.
5. Pool Winterization- Both Pools have been completed.
6. Roof Bids: The board has to research the warranties, and references
from each contractor that submitted a bid before making any decision.
This will be discussed at the next board meeting.
7. HOA late notice letters were sent out to some home owners. This
was a clerical error from the office, sorry for any
inconvenience.
8. Visitor restrictions: Request's from a homeowner to restrict
certain guests from entering the community is hard to monitor. Our
general rule is if you request no guests it means NO GUESTS.
D. Property Managers Report:
1. Pools are winterized.
2. Erosion problems- most are taken care of.
3. Club House Painting-ceiling needs to be done; we'll wait until
roof is repaired.
4. Bathrooms painted- will be done by Neil and his crew.
5. Recreation Center pool leak repair is in the budget to be repaired.
6. New mower has been approved for 2005.
E.Treasurer's Report:
1. Budget for 2005:
Troy went line by line on projected costs for the Assateague Pointe
budget for 2005. When Troy and John Comegys, Controller, discussed
the budget, it was suggested a 4% increase be implemented for 2005
due to inflation and to offset expenses. Two of the line items that
are always increasing are trash pickup and insurance. Valerie will
get information on a trash compactor, and Elaine Davidson is getting
a copy of the Insurance policy to look into possible cost savings.
There were several comments and suggestions about different line
items. After a lengthy discussion, Vince Castelli made a motion
to accept a $4.00 per month increase,$48.00 a year, for the 2005
budget. Vince Miller 2nd the motion and all were in favor.
F. Open Discussion:
1. Rose Garrison-Lot#433 water leak she paid for, she will be
reimbursed .
2. Cathy Ortel-Lot#338 - New floating dock can we bring our canoes
and kayaks. Troy said you can not dock any boat over night.
3. Joyce Hudson-Lot#184 - Could we put it out at the July meeting
to vote for 2 extra people on the board? Joe McGee responded by
saying we have problems getting 3 people on a committee. Joe said
we'll put it on the agenda. Joyce asked what the position would
be called. Joe said it would be a Member-at-large.
4. Next board meeting- JANUARY 22, 2005 at 9:00 am at the Clubhouse
5. Ed Brunno-Lot#274 -In regards to the New Years Party- I need
more volunteers.
6. Carl Thompson-Lot#108 - Not all the signs are up yet. Neil is
still working on them. We need a new Trash sign. Vince Miller will
order one after he gets the measurements. The HOA truck needs a
tune up. Completed last week. The ceiling grates in the ceiling
at the Rec. Center need to be cleaned. Neil and his crew will do.
7. Mike Whaley-Lot#90 - Would like to make a skateboard grind box
for the community. Joe McGee said he would check into the liability
issue concerning skateboards.
8. Bill Landano-Lot#228 -Can we get a new TV for the Clubhouse?
Joe McGee said first we'll have it serviced and have the fluids
checked and look into a new screen if possible.
G. Adjornment of the Meeting:
Adjournment of meeting:
Vince Castelli made a motion to adjourn the meeting and Vince Miller
2nd it. All were in favor.
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